Administrative Procedures

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Section 100 - Division Philosophy & Commitment

102 AP 001	Shared Decision-Making Framework
104 AP 001	Jurisdictional, School, and Program Review
	Guide for School Review Process

Section 200 - Board Governance

202.1	Appendix Trustee Code of Conduct Sanctions
210 E 001	Naming of a School Form
210 E 002	Naming of Area of School or Grounds-Recommendation by School Community
210 E 003	Naming of Area of School or Grounds -In Recognition of Financial, In-kind or Philanthropic Donation
222 E 001	Flowchart on Policy

Section 300 - General Administration

300 AP 001	Emergency Preparedness Plan
300 AP 002	Emergency Drills
300 AP 003	Traumatic Event & Crisis Response
300 AP 004	Memorials in Schools
300 AP 005	At-Home Learning

Section 400 - Business Administration

402 AP 001	Delegation of Signing Authority
404 AP 001	Budget Process-Instructional Budgets
406 AP 001	Allocation of Instructional Blocking Resources and Respective Responsibilities
406 AP 002	Site-Based Staffing Allocation
406 AP 003	Specialized Learning Support Allocations
406 AP 004	Site-Based Budget Allocations
406 E 001	Site-Based Budgets
406 E 002	Instrument User Fee Rental Rates
408 AP 001	Purchasing
410 AP 001	Expense Reimbursement
410 E 001	Schedule of Expense Reimbursements
412 AP 001	Access to Information
412 E 001	Information Disclosure Schedule Request for Tender, Proposal and Quote
412 E 002	FOIP Request Fee Schedule
414 AP 001	Use of School Supplies and Equipment
414 AP 002	Replacement of Furniture and Equipment
414 AP 003	Disposal of Surplus Furniture and Equipment
414 E 001	Long-Term Off-Campus Use of School Equipment Agreement
414 E 002	Short-Term (1-3 Days) Off-Campus Use of School Equipment Agreement
414 E 003	CTS Lab Usage Agreement
416 AP 001	Fundraising and Canvassing
420 AP 001	Short Term Investment Guidelines
420 AP 002	Long-term Investment Guidelines

Section 500 - Personnel & Employee Relations

500 R 001	Role Description-Principal
500 R 002	Role Description-Teacher
504 AP 001	Selection and Appointment of Professional Staff
504 AP 002	Substitute Teachers
504 AP 003	Reduction in Professional Staff
504 AP 004	Voluntary Retirement Plan
504 AP 005	Personnel Records
504 AP 006	Staffing Process
504 E 001	Teacher Initiated Transfer Form
504 E 002	Teacher Initiated Transfer FAQ
504 E 003	Transfer Request for Surplus Teachers Only
508 AP 001	Filling Administrative Appointments
508 AP 002	School-based Administrative Positions
510 AP 001	Teacher Growth, Supervision and Evaluation
512 AP 001	Administrator Growth Supervision and Evaluation
512 E 001	Administrator Effective Practice Framework
516 AP 001	Recognition for Major Secondary Extra-Curricular Activities
516 AP 002	Extra-Curricular Programs
518 AP 001	Long-term Leave of Absence
520 AP 001	Division Initiated Transfer of Professional Staff
522 AP 001	Honoured Educator Award
522 AP 002	Retirement Recognition
522 AP 003	Short-term and Long-term Service Awards
522 AP 004	Appreciation Dinner
524 AP 001	Staff Development-Support Staff
524 AP 002	Educational Assistant Placement
526 AP 001	Employee Assistance
528 AP 001	Discrimination, Harassment, Violence and Bullying
530 AP 001	Cyberbullying
530 AP 002	Employee Use of Technology
530 AP 003	Website Guidelines
530 AP 004	Social Media Guidelines-Division
530 AP 005	Social Media Guidelines-Schools
530 AP 006	Social Media Guidelines-School Council
530 AP 007	Media Relations
530 AP 008	Advertising In and Through Schools
530 AP 009	Social Media Directions - Staff, Volunteers and Contracted Employees
532 AP 001	Healthy Interactions
532 E 001	Mediation Process for Resolution Form
536 AP 001	Police Information Check And Children's Services Intervention Record Check
538 AP 001	Occupational Health and Safety
540 AP 001	Employee Alcohol and Drug Use
542 AP 001	Attendance Support Program
548 AP 001	Absence Reporting Not Related to Illness or Injury
548 AP 002	Absence Reporting Related to Illness or Injury

Section 600 - Students

600 AP 002	Transport of Ill or Injured Students
600 AP 003	Students Accessing the Internet from School
600 E 001	Student Acceptable Use of Technology
602 AP 001	School Admission
604 AP 001	Admission of Non-Resident Students
604 AP 002	Admission of Foreign Students
606 AP 001	Attendance
606 E 001	Attendance Procedures-Continuum of Supports
608 AP 001	Personal Digital Devices
608 E 001	Student Responsible Use of Technology Agreement
608 E 002	Personal Digital Device Use Guidelines
610 AP 001	Supports and Services to Address Student Needs
612 AP 001	Student Code of Conduct
612 AP 002	Supporting Children with Social-Emotional Needs
612 AP 003	Time Out Physical Restraint and Seclusion
612 AP 004	Assessing Potential Threat Making and High-Risk Student Behaviors
612 E 001	Classroom Management Plan Template
612 E 002	Use of Physical Restraint Reporting Form
612 E 003	Fair Notice Letter
614 AP 001	Sexual Orientation and Gender Identity
614 AP 002	Gender Identity, Sexual Orientation, and Human Sexuality Topics
614 E 001	Parental Notification and Consent for Instruction Related to Human Sexuality, Gender Identity, and Sexual Orientation
616 AP 001	Assessment and Reporting
616 AP 002	Challenges for Course Credits
616 AP 003	Credits and Recognition for Alternative Student Assessment
616 E 001	Application Form-Student-Initiated Course Challenge Assessment
616 E 002	Challenge Assessment Summary Sheet
620 AP 001	Student Progress
620 E 001	Definition: Student Progress Plan
620 E 002	Student Progress Plan
622 AP 001	Student Awards
624 AP 001	Student Records
624 AP 002	Access to Student Records
624 AP 003	Documentation
626 AP 001	Administration of Medication and Medical Care
626 AP 002	Protection of Students with Life-Threatening Allergies
626 AP 003	Treatment of Students with Diabetes
626 AP 004	Student Personal Care
626 AP 005	Identification and Management of Concussions
626 E 001	Request for School Assistance to Administer Medication
626 E 002	Student Medication Management Record
626 E 003	Anaphylaxis Emergency Plan
626 E 004	Diabetes Care Plan
626 E 005	Record of Student Personal Care
628 AP 001	Student Fees
628 E 001	Elementary Schools' Fee Schedule
628 E 002	Secondary Schools' Fee Schedule
628 E 003	International Students' Fee Schedule
630 AP 001	Service and Education Assistance Animals in Schools
630 E 001	Request for a Certified Service Animal
630 E 002	Request for an Education Assistance Animal
632 AP 001	School Discipline
632 AP 002	Student Expulsion Hearings
632 AP 003	Behaviour of Students While Riding on Buses
632 E 001	Extra-Curricular Regulations
632 E 002	Student Expulsion Checklist
632 E 003	Sample Template of Letter of Suspension
632 E 004	Sample Letter for Setting a Hearing
634 AP 001	Banned Substances Use and or Possession
634 E 001	Prevention Strategies for Teachers
634 E 002	Identifying Students at Risk
636 AP 001	Student Interviews by Police and Child Protection Services
638 AP 001	Child Abuse and Neglect
638 E 001	Child, Youth and Family Enhancement Act Definitions
642 AP 001	Promoting Nutrition Education and Healthy Eating in School Communities
642 E 001	Food Choices
644 AP 001	Video Surveillance
644 E 001	Sample Letter for Principals
644 E 002	FOIP Privacy Impact Assessment Tool
644 E 003	Notice
644 E 004	Surveillance Video Release Form
644 E 005	Log - Access and Viewing of Video Surveillance

Section 700 - Educational Program

700 AP 001	Provincial Student Assessment Program
702 AP 001	Proposals for Program Development
708 AP 001	Alternative Programs
708 AP 002	Home Education
708 AP 003	Alternative Outreach Programs
708 AP 004	Specialized Program Placement
708 E 001	Application for Student Placement in a Specialized Program
708 E 002	Specialized Program Letter to Parents
708 E 003	Specialized Program Placement Permission Form
708 E 004	Specialized Program Placement Exit Form
710 AP 001	Indigenous Voice
712 AP 001	Guidance and Counselling Services
714 AP 001	Selection of Library Learning Commons and Materials
714 AP 002	School Library Learning Commons Services
714 E 001	Request for Reconsideration of Learning Resources
714 E 002	Library Learning Commons
716 AP 001	Copyright
716 E 001	Fair Dealing Guidelines
718 AP 001	Off-Campus Education
718 E 001	Off-Campus Education - Work Site/Work Station Inspection Checklist
718 E 002	Off-Campus Education - Work Agreement
718 E 003	Off-Campus Education Work Site-Placement Approval Form
720 AP 001	Off Site Activities-Local
720 AP 002	Off Site Activities-Provincial or Overnight
720 AP 003	Off Site Activities-National
720 AP 004	Off Site Activities-International
720 AP 005	Volunteers
720 AP 006	Community Coaches-Leaders
720 E 001	Consent for All Off-Site Activities
720 E 002	Health Certification and Consent (Extracurricular)
720 E 003	Local Off-Site Activity Approval
720 E 004	Extra-Curricular Off-Site Activities Approval
720 E 005	Non-Local or Overnight Off-Site Activity Approval
720 E 006	Off-Site Activity Risk Assessment
720 E 007	Automobile Driver Authorization
720 E 008	Consent for Recurring Curricular Off-Site Activities
720 E 010	International Trips - Approval in Principle
720 E 011	International Trips - Final Approval
720 E 012	Consent for National - International Trips
720 E 013	Volunteer Registration Form
720 E 014	Travel Declaration for National-International Trips
720 E 015	Travel Accounting Template
720 E 016	Volunteer Police Information Check and Child Services Intervention Record Check
720 E 017	Volunteer Attestation Form
722 AP 001	School Physical Activities
722 AP 002	Athlete Eligibility Confirmation
722 E 001	School Physical Activity Chart
722 E 002	Fairness and Safety in Sport Confirmation Form
724 AP 001	School Closure or Grade Relocation
724 AP 002	Program Relocation or Closure
Comprehensive School Guidance & Counselling Programs & Services

Section 800 - Facilities & Transportation

800 AP 001	Minor Building Renovations
800 AP 002	Use of School Facilities
800 AP 003	Infrastructure, Maintenance and Renewal Program
800 AP 004	Security of School Buildings
800 AP 005	Division Custodial Staff Requirements
800 AP 006	Flag Etiquette
800 AP 007	Non-Standard Items in MHPSD Buildings
800 E 001	Application to Rent Facilities Form
800 E 002	Joint Use Agreement
800 E 003	Joint Use Supplemental Agreement
800 E 004	Common Non-Standard Items
800 E 005	Request to Place Non-Standard Items
802 AP 001	Registration Process for Medicine Hat Public School Division Schools
802 AP 002	School Attendance Areas
802 E 001	Application to Attend a School Outside Designated Attendance Area
804 AP 001	Transportation of Students
806 AP 001	School Closure Under Emergent Conditions
806 AP 002	School Bus Cancellation due to Inclement Weather
810 AP 001	Stewardship
810 AP 002	Environmental Practices

Section 900 - School-Community Relations

900 AP 001	School Councils
902 AP 001	Friends of Education Awards
902 E 001	Friends of Education Award Nomination Form
904 AP 001	Partnerships
904 AP 002	Partner and Guest Materials and Resources
904 E 001	Partnership in Education - Application and Approval Form
904 E 002	MHPSD Event Application & Organization Approval Form
	Worksheet (Section 2)